Vendor Information

We have prepared a step-by-step guide to doing business with Southcentral Kentucky Community and Technical College (SKYCTC).

Vendors wanting to do business with SKYCTC are also invited to review the extensive information for Vendors managed centrally by KCTCS, including formal invitations to bid with KCTCS.

Suppliers wishing to do business with SKYCTC are encouraged to pre-qualify by registering as a New Vendor.

Step-By-Step Guide

  1. The preferred method of payment from the college is through a Visa purchasing card for small purchases.
  2. If you the vendor do not accept Visa, you will need to complete our Substitute W-9. It is a two page document, both pages must be completed. This will allow us to request a check from KCTCS System Office for payment or ACH electronic deposit payment.
  3. To Get Paid Faster, select the ACH electronic deposit payment option and complete that section on the Substitute W-9 form.
  4. The form must be printed, completed and signed by the vendor and returned to the College s Business Office by fax, 270-901-1146 or mail to the College: Southcentral Kentucky Community and Technical College Business Office, 1845 Loop Drive., Bowling Green, KY 42101.
  5. A current certificate of liability insurance will be needed prior to the vendor doing any work on campus. See below for the insurance requirements.
  6. Once your company is added to our vendor list, we can issue Purchase Orders for larger purchases at the College and to any Kentucky Community and Technical College across the state.

OR to make it easier to do business with SKYCTC, please go to the Diverse Supplier Collaboration Portal. This portal includes information to help you register as a New Vendor.

Insurance Requirements

Prior to the beginning of the contract, the contractor will furnish to KCTCS Purchasing Certificates of Insurance that show it has and will maintain all insurance protection (including products liability insurance) at the contractor's expense.

Minimum liability coverage must be:

  • Public Liability -Comprehensive General Owners, Landlords and Tenants
  • Bodily Injury Liability
    • Each Person $1,000,000
    • Each Occurrence $1,000,000
  • Property Damage Liability $1,000,000
  • Products Liability
    • Each Person $1,000,000
    • Each Occurrence $1,000,000
  • Automobile Liability
  • Bodily Injury
    • Each Person $1,000,000
    • Each Occurrence $1,000,000
  • Personal Injury Liability
    • Each Person $1,000,000
    • Property Damage Liability $1,000,000
  • Worker's Compensation Statutory
    • Employers Liability $ 500,000

The Kentucky Community and Technical College System must be named as an additional insured in the policy for Comprehensive General Liability. In the event of failure by the contractor to maintain, in force, insurance coverage acceptable to KCTCS, KCTCS will have the right to terminate this Agreement immediately upon written notice to the contractor. Copies of the Insurance Certificates are to be furnished to the KCTCS Purchasing Division. Modification of this requirement must be requested in writing with supporting statements, prior to the time of the bid submission. 

Bid Proposal Opportunities

Please visit the KCTCS website for bid opportunities.

KCTCS and its colleges are agencies of the Commonwealth of Kentucky, and maintained by the Commonwealth pursuant to Kentucky Revised Statutes, Section 164.580 through 164.600. OCTC, as a college of KCTCS, is subject to the Kentucky Model Procurement Code, KRS 45A. KCTCS Purchasing is vested with the responsibility for procurement of all goods and services in accordance with the above referenced procurement law, and for making the final determination of the source of supply for KCTCS' colleges.

For more information

Please contact:
Chris Cumens
Vice President of Business Affairs
Southcentral Kentucky Community and Technical College
1845 Loop Drive
Bowling Green, KY 42101
Phone: (270) 901-1113
Fax: (270) 901-1146
*No cold calls please.