Campuses Closed

alert icon All campuses of Southcentral Kentucky Community and Technical College are closed Friday, January 19, 2018 due to inclement weather conditions.   For general assistance during this time, please contact the Go KCTCS! Student Service Center at 855-246-2482. 

General Financial Aid

Eligible Academic Programs for Financial Aid Funding

In order to receive financial aid students must be enrolled in an eligible degree, diploma or certificate program.
Certificate and diploma programs must consist of a minimum of 16 credits and have a duration of a minimum of 15 weeks. Program eligibility for financial aid requires approval from the U. S. Department of Education. Not all certificates or diplomas will be eligible for financial aid even if they meet the minimum credit and duration requirements.

You will be notified if your chosen academic plan does not meet financial aid eligibility requirements.

Pending and Undecided Students

Are you a financial aid recipient who is in a pending program? Or maybe your current major is undecided?
Even if you are pending or you are unsure, you MUST declare a major to receive any type of federal financial aid assistance (federal and state grants, and federal student loans).

If you do not change your major your financial aid WILL be cancelled and you will not be able to charge your books.

Undecided students: contact the Career and Academic Planning Center
Pending students: contact your advisor

Unusual Enrollment History Review

Effective 2013-14, the U.S. Department of Education will select students with an unusual enrollment history in cases where the student received Federal Pell Grants at multiple institutions in recent years.

The student's FAFSA will reflect any unusual enrollment history and the Financial Aid Office will be required to review enrollment history to determine whether or not the student enrolled only long enough to receive refunds of Federal Student Aid. If the student received the Federal Pell Grant and credit hours (passing grades: A-D) were not earned at each institution during these award years, the student may be determined ineligible for Federal Financial Aid.

If a student is deemed ineligible the student may submit a written appeal and documentation to explain the lack of earned academic credit at each institution previously attended. The Financial Aid Office will review the information to determine if the student may be placed on an academic plan of action and receive financial aid or if the student will be denied financial aid.

Bookstore Charges

All college students should be prepared to pay for books and supplies when starting classes; however, for your convenience, if you have more than enough financial aid to cover tuition, you may be able to charge books and supplies in the campus bookstore or online.

A one-time FINANCIAL AID RELEASE (FAR) is required before books can be charged. If you have never completed a FAR, you should find a Financial Aid/Bookstore Release (FAR) link available on your Self-Service Student Center panel to complete your FAR. You only need to complete a FAR one time! Come to the Financial Aid Office if you need help completing your FAR.

In order to charge books and supplies, "Actual aid" must be more than enough to cover the cost of tuition and fees for the term. In order to use student loan funds to charge books, both Entrance Counseling (EC) and the Master Promissory Note (MPN) must be completed at Expect 48-72 hours for EC and MPN to be confirmed by SKYCTC once completed.

The STUDENT FINANCIAL AID (SFA) CHARGE PERIOD is limited to the beginning of each term and is subject to change from semester to semester. The SFA charge period normally begins at least 10 days before the semester starts and lasts for at least the first 9 days.

  • You must bring your student ID card OR a state-issued photo ID AND your KCTCS Student Schedule (with section number) to the bookstore to charge books.
  • The amount charged is placed on your student account as a bookstore charge and collected from financial aid funds when available.
  • Students who charge books are responsible for paying the college in the event financial aid does not cover the bookstore charge.

Want to order your Textbooks online? Need Textbook information? Grab your schedule and go to online to order your books.

Bookstore Charge Dates Spring 2018 
Begins January 2, 2018 to January 19, 2018

Financial Aid Census Date Policy and Pell Grants

The Census Date is the point at which your enrollment is locked for financial aid purposes, and it happens to coincide with the last date you can add or drop classes for a full tuition refund. In accordance with federal regulations, students who are awarded aid by the census date cannot have their Pell grant increased for classes added after the census date for that term. This applies to adding classes at SKYCTC or turning in consortium agreements for classes taken at other colleges. In order to be eligible for Pell grant for the classes the student must be registered by the census date (this applies to 2nd bi-term classes and other late start classes as well) and if applicable the Financial Aid Office must have a completed consortium agreement by the census date. Students who apply for aid after the census date will have their Pell Grant award based on the number of credit hours enrolled on the day their award is calculated. Refer to the Academic Calendar for these dates.

After Census Date, students cannot request changes to the Federal Pell Grant or Federal Work-Study. Changes to Federal Direct Subsidized and Unsubsidized loan programs are allowed if a student wishes to decrease or decline loan(s) or increase a loan if the student had previously declined a portion of or all of any one of these loans, as long as all other eligibility requirements are met.

To ensure receipt of the maximum Federal Pell Grant for which students are eligible and to avoid having to reimburse funds already posted to their account, students are STRONGLY encouraged to finalize their course schedule no later than the Census Date.

  • Adding Classes After the Census Date: If a student adds a class after the Census Date for the semester, the student s Federal Pell Grant will not be increased. Classes added after the Census Date will not be eligible to be counted for Federal Pell Grant eligibility purposes, although they may still be counted for Federal Direct Loan eligibility purposes
  • Since the amount of Pell Grant is 'frozen' on this day, if a student adds or drops classes after the federal census date the amount of Pell Grant will not be adjusted (even if a student received special permission to add a class).

It is very important that students are registered for all of their courses by the census date. Students who are given permission or elect to add classes after the college census date deadline will be responsible for their new tuition charges unless they have federal student loan eligibility.

 Receiving Aid 

 You can only receive financial aid from one school at a time. If you are enrolled at SKYCTC and another school, you may be able to set up a consortium agreement between the schools. With a consortium agreement, you can combine the hours at both schools to determine your financial aid eligibility. For example, if you're enrolled at SKYCTC for nine credits and WKU for three credits, you could receive financial aid from SKYCTC as a full time student: 9 credits + 3 credits = 12 credits.








Begins 12/30/2016 and Ends 1/20/2017